Tunney's Pasture: Communities Perspectives Group (CPG) Terms of Reference

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Communities Perspectives Group – Description and Mandate

Canada Lands Company has recently initiated a new multi-year public engagement process that will support the redevelopment of Tunney’s Pasture. The Tunney’s Pasture Communities Perspectives Group (CPG) plays a key role in this process.

The CPG is a recommendations body and the forum for an informed and deliberative dialogue on the redevelopment of Tunney’s Pasture. In particular, the CPG will consider emerging issues on certain aspects related to the redevelopment project and the many perspectives and voices that make up the Tunney’s community.

The CPG’s deliberations will be guided by the Guiding Principles that were developed as part of the Tunney’s Pasture master planning process. In addition, a new set of “local community values” will be developed in 2022 to reflect the community’s aspirations for Tunney’s. Taken together, the community values and guiding principles will serve as a lens through which the CPG’s recommendations on specific redevelopment elements will be viewed and considered.

Generally:

  • The CPG’s meetings will be used to review progress on matters that are being studied such as such as connections, green space design, and rights of ways. The CPG will then engage in facilitated discussions to work toward fair and balanced recommendations that will be shared with the Tunney’s Pasture Redevelopment Project Team (“Project Team”).
  • The CPG’s composition will reflect the range of community and institutional interests at stake. Each group member must be willing to rise above advocacy for the specific goals of his/her organization and to work toward fair and reasonable accommodation of all interests in the process.
  • The Tunney’s Pasture engagement process will provide a roadmap for the CPG. In addition, the co-chairs (see below) will consult regularly with the Project Team to ensure the CPG’s activities are aligned with the planning stages in the redevelopment process.
Governance

The Tunney’s Communities Perspectives Group will be led by two co-chairs, who will be appointed by and report to the Project Team. The two co-chairs will include:

  1. A senior member of the Project Team.
  2. A respected individual from a key community interest organization whose skill and experience in committee leadership is widely recognized.

The co-chairs will guide the CPG in the realization of its mandate. They will be responsible for convening and presiding over meetings, developing meeting agendas, and reporting to the Project Team on the CPG’s activities.

The CPG will include about 20 to 30 members, which is an optimal size for deliberative groups. It ensures that key interests can be represented (see below), while helping to ensure that the group’s size does not become an obstacle to meaningful and sustained deliberation.

Members of the CPG will work together over the course of the project, meeting in the evenings roughly every quarter (or 4 times per year) or as otherwise required to advance project milestones. The meetings will be facilitated by a member of the Project Team and last about two hours. The CPG will be supported by members of the Project Team, who will coordinate meetings, help set agendas, and record minutes for public distribution.

In addition, CPG members:

  • May not be replaced by substitutes at meetings, except as permitted by the co-chairs.
  • May use the official language of their choice.

Membership

Members of the CPG must meet the Group Selection Criteria below, and membership will be subject to the final approval of the Project Team. Candidacy will be as open as possible, while maintaining a balance between representative interests and maintaining membership levels at the optimal level for deliberative engagement.

Members will have a demonstrated ability to:

  • Work collaboratively with colleagues who have different and sometimes competing views and interests, and to fairly balance advocacy with collaboration.
  • Effectively represent one of the key interest areas related to the Tunney’s Pasture Master Plan Guiding Principles, such as the environment, the public and recreational use of the lands, housing, the well-being of neighbouring communities, connectivity, accessibility, business and economic development, and sustainable and active transportation.

The CPG will also:

  • Include members from several other categories, such as “citizens at large” that represent the broader Ottawa region and the diverse and inclusive citizenry of Ottawa, and “institutional stakeholders,” such as the National Capital Commission and the City of Ottawa.
  • Play a key role in helping to ensure stability and continuity throughout the engagement process. To achieve this, CPG members will be expected to serve a minimum of two years.
  • Local elected officials are invited to be ex-officio members of the CPG and are welcome to attend CPG meetings primarily as observers, participating in discussions when called upon by the meeting facilitator, as/if appropriate to enrich the CPG’s collective understanding of the issues and opportunities at hand.

Responsibilities

  • One of the CPG’s first tasks will be to establish “ground rules” to guide members’ comportment in meetings and deliberations. The CPG will also establish rules for other key matters, such as prioritizing and agreeing on recommendations, establishing quorum, and the circumstances for calling special meetings.
  • Since most members will be spokespersons for larger constituencies and networks, they will be expected to engage with these communities, keep them informed on project developments and the CPG’s deliberations, and gather feedback from them, which they will then bring back to the group. They will also help raise awareness concerning opportunities for the broader public to participate in the engagement process and provide input.
  • At the same time, confidentiality on some aspects of the discussions may be required to ensure the integrity of the deliberations. Under the direction of the co-chairs, the CPG will define rules regarding confidentiality and transparency.
  • The CPG’s findings and recommendations will be disseminated through public reports. Summaries of the group meetings will be made public.
  • The co-chairs may establish subcommittees and/or special committees to carry out special tasks

Administrative Support and Expert Advice

The CPG co-chairs will be supported by a small secretariat from the Project Team, as well as third-party engagement experts (engaged by the Project Team) who will advise on the CPG’s role in the process and assist the co-chairs in planning meetings and facilitating deliberations. The CPG will also benefit from presentations and materials that it may request from the Project Team and the expert consultants retained by the Project Team (such as the lead consultant and land-use planners).


—Membership Criteria—

The Tunney’s Pasture Communities Perspectives group (CPG) will include a diverse mix of organizations and individuals from a range of sectors, interests, communities, and geographies that may include (but not necessarily limited to) the following areas:

Accessibility

  • Arts and culture
  • Business, commercial, and institutional
  • Community development
  • Diversity, equity and inclusion
  • Environment and nature
  • Housing industry both affordable housing providers and for-profit builders/developers
  • Indigenous groups and organizations
  • LGBTQ+ groups and organizations
  • Racialized populations
  • Recreation and community services
  • Resident, tenant, neighbourhood, or community associations
  • Seniors
  • Urban agriculture
  • Urban mobility and sustainable/active transportation
  • Youth
  • Other local and citywide stakeholders


The following criteria will help guide the selection of members of the CPG:

  1. Leadership or senior position in a respected association or not-for-profit organization whose mandate is relevant to the redevelopment of Tunney’s Pasture (see the range of interests and sectors listed above).
  2. Inclusion of members from several other categories, such as “citizens at large” that represent the broader Ottawa region and the diverse and inclusive citizenry of Ottawa, and “institutional stakeholders,” such as the National Capital Commission and the City of Ottawa.
  3. An understanding that the CPG operates on a collaborative model and requires genuine and honest dialogue and deliberation. Members must be willing to work through issues together to arrive at recommendations that treat one another’s interests and views fairly and with respect.
  4. A demonstrated ability to work effectively with colleagues who have different and sometimes competing views and interests, and to balance advocacy with collaboration.
  5. A willingness to rise above advocacy for the specific goals of their organization and to work toward fair and reasonable accommodation of all interests in the process, guided by the project’s Guiding Principles.
  6. Possession of a strong network of contacts within the interest-area they represent and is known and respected by these networks.
  7. Demonstrated analytical and communications skills, ideally including public engagement processes.
  8. Willingness to serve as a volunteer and able to attend most of the CPG’s meetings over the next two to four years.
  9. Gender balance, diversity, and other key public values.

Ex-Officio Members

“Institutional stakeholders” such as the National Capital Commission, the City of Ottawa, and local elected officials are invited to be ex-officio members of the CPG and are welcome to attend CPG meetings primarily as observers, participating in discussions when called upon by the meeting facilitator, as/if appropriate to enrich our collective understanding of the issues and opportunities at hand.

Indigenous Communities

Canada Lands and PSPC have invited Indigenous communities to participate on the CPG as deemed appropriate to them. Indigenous Peoples may act as full members or observers, depending on topics covered, whom their representative(s) are, or other reasons. Canada Lands reserves the right to make changes to the CPG’s governance model as needed to accommodate Indigenous participation.


Application Form

Communities Perspectives Group – Description and Mandate

Canada Lands Company has recently initiated a new multi-year public engagement process that will support the redevelopment of Tunney’s Pasture. The Tunney’s Pasture Communities Perspectives Group (CPG) plays a key role in this process.

The CPG is a recommendations body and the forum for an informed and deliberative dialogue on the redevelopment of Tunney’s Pasture. In particular, the CPG will consider emerging issues on certain aspects related to the redevelopment project and the many perspectives and voices that make up the Tunney’s community.

The CPG’s deliberations will be guided by the Guiding Principles that were developed as part of the Tunney’s Pasture master planning process. In addition, a new set of “local community values” will be developed in 2022 to reflect the community’s aspirations for Tunney’s. Taken together, the community values and guiding principles will serve as a lens through which the CPG’s recommendations on specific redevelopment elements will be viewed and considered.

Generally:

  • The CPG’s meetings will be used to review progress on matters that are being studied such as such as connections, green space design, and rights of ways. The CPG will then engage in facilitated discussions to work toward fair and balanced recommendations that will be shared with the Tunney’s Pasture Redevelopment Project Team (“Project Team”).
  • The CPG’s composition will reflect the range of community and institutional interests at stake. Each group member must be willing to rise above advocacy for the specific goals of his/her organization and to work toward fair and reasonable accommodation of all interests in the process.
  • The Tunney’s Pasture engagement process will provide a roadmap for the CPG. In addition, the co-chairs (see below) will consult regularly with the Project Team to ensure the CPG’s activities are aligned with the planning stages in the redevelopment process.
Governance

The Tunney’s Communities Perspectives Group will be led by two co-chairs, who will be appointed by and report to the Project Team. The two co-chairs will include:

  1. A senior member of the Project Team.
  2. A respected individual from a key community interest organization whose skill and experience in committee leadership is widely recognized.

The co-chairs will guide the CPG in the realization of its mandate. They will be responsible for convening and presiding over meetings, developing meeting agendas, and reporting to the Project Team on the CPG’s activities.

The CPG will include about 20 to 30 members, which is an optimal size for deliberative groups. It ensures that key interests can be represented (see below), while helping to ensure that the group’s size does not become an obstacle to meaningful and sustained deliberation.

Members of the CPG will work together over the course of the project, meeting in the evenings roughly every quarter (or 4 times per year) or as otherwise required to advance project milestones. The meetings will be facilitated by a member of the Project Team and last about two hours. The CPG will be supported by members of the Project Team, who will coordinate meetings, help set agendas, and record minutes for public distribution.

In addition, CPG members:

  • May not be replaced by substitutes at meetings, except as permitted by the co-chairs.
  • May use the official language of their choice.

Membership

Members of the CPG must meet the Group Selection Criteria below, and membership will be subject to the final approval of the Project Team. Candidacy will be as open as possible, while maintaining a balance between representative interests and maintaining membership levels at the optimal level for deliberative engagement.

Members will have a demonstrated ability to:

  • Work collaboratively with colleagues who have different and sometimes competing views and interests, and to fairly balance advocacy with collaboration.
  • Effectively represent one of the key interest areas related to the Tunney’s Pasture Master Plan Guiding Principles, such as the environment, the public and recreational use of the lands, housing, the well-being of neighbouring communities, connectivity, accessibility, business and economic development, and sustainable and active transportation.

The CPG will also:

  • Include members from several other categories, such as “citizens at large” that represent the broader Ottawa region and the diverse and inclusive citizenry of Ottawa, and “institutional stakeholders,” such as the National Capital Commission and the City of Ottawa.
  • Play a key role in helping to ensure stability and continuity throughout the engagement process. To achieve this, CPG members will be expected to serve a minimum of two years.
  • Local elected officials are invited to be ex-officio members of the CPG and are welcome to attend CPG meetings primarily as observers, participating in discussions when called upon by the meeting facilitator, as/if appropriate to enrich the CPG’s collective understanding of the issues and opportunities at hand.

Responsibilities

  • One of the CPG’s first tasks will be to establish “ground rules” to guide members’ comportment in meetings and deliberations. The CPG will also establish rules for other key matters, such as prioritizing and agreeing on recommendations, establishing quorum, and the circumstances for calling special meetings.
  • Since most members will be spokespersons for larger constituencies and networks, they will be expected to engage with these communities, keep them informed on project developments and the CPG’s deliberations, and gather feedback from them, which they will then bring back to the group. They will also help raise awareness concerning opportunities for the broader public to participate in the engagement process and provide input.
  • At the same time, confidentiality on some aspects of the discussions may be required to ensure the integrity of the deliberations. Under the direction of the co-chairs, the CPG will define rules regarding confidentiality and transparency.
  • The CPG’s findings and recommendations will be disseminated through public reports. Summaries of the group meetings will be made public.
  • The co-chairs may establish subcommittees and/or special committees to carry out special tasks

Administrative Support and Expert Advice

The CPG co-chairs will be supported by a small secretariat from the Project Team, as well as third-party engagement experts (engaged by the Project Team) who will advise on the CPG’s role in the process and assist the co-chairs in planning meetings and facilitating deliberations. The CPG will also benefit from presentations and materials that it may request from the Project Team and the expert consultants retained by the Project Team (such as the lead consultant and land-use planners).


—Membership Criteria—

The Tunney’s Pasture Communities Perspectives group (CPG) will include a diverse mix of organizations and individuals from a range of sectors, interests, communities, and geographies that may include (but not necessarily limited to) the following areas:

Accessibility

  • Arts and culture
  • Business, commercial, and institutional
  • Community development
  • Diversity, equity and inclusion
  • Environment and nature
  • Housing industry both affordable housing providers and for-profit builders/developers
  • Indigenous groups and organizations
  • LGBTQ+ groups and organizations
  • Racialized populations
  • Recreation and community services
  • Resident, tenant, neighbourhood, or community associations
  • Seniors
  • Urban agriculture
  • Urban mobility and sustainable/active transportation
  • Youth
  • Other local and citywide stakeholders


The following criteria will help guide the selection of members of the CPG:

  1. Leadership or senior position in a respected association or not-for-profit organization whose mandate is relevant to the redevelopment of Tunney’s Pasture (see the range of interests and sectors listed above).
  2. Inclusion of members from several other categories, such as “citizens at large” that represent the broader Ottawa region and the diverse and inclusive citizenry of Ottawa, and “institutional stakeholders,” such as the National Capital Commission and the City of Ottawa.
  3. An understanding that the CPG operates on a collaborative model and requires genuine and honest dialogue and deliberation. Members must be willing to work through issues together to arrive at recommendations that treat one another’s interests and views fairly and with respect.
  4. A demonstrated ability to work effectively with colleagues who have different and sometimes competing views and interests, and to balance advocacy with collaboration.
  5. A willingness to rise above advocacy for the specific goals of their organization and to work toward fair and reasonable accommodation of all interests in the process, guided by the project’s Guiding Principles.
  6. Possession of a strong network of contacts within the interest-area they represent and is known and respected by these networks.
  7. Demonstrated analytical and communications skills, ideally including public engagement processes.
  8. Willingness to serve as a volunteer and able to attend most of the CPG’s meetings over the next two to four years.
  9. Gender balance, diversity, and other key public values.

Ex-Officio Members

“Institutional stakeholders” such as the National Capital Commission, the City of Ottawa, and local elected officials are invited to be ex-officio members of the CPG and are welcome to attend CPG meetings primarily as observers, participating in discussions when called upon by the meeting facilitator, as/if appropriate to enrich our collective understanding of the issues and opportunities at hand.

Indigenous Communities

Canada Lands and PSPC have invited Indigenous communities to participate on the CPG as deemed appropriate to them. Indigenous Peoples may act as full members or observers, depending on topics covered, whom their representative(s) are, or other reasons. Canada Lands reserves the right to make changes to the CPG’s governance model as needed to accommodate Indigenous participation.


Application Form

Page last updated: 02 Jun 2022, 12:17 PM